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| Contacts |
Andy Ditzler
Media Scheduling Coordinator
404-727-6992
andy.ditzler@emory.edu
Other Music
& Media Staff
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| About Using Videos in Class |
Emory University Instructors are encouraged to use films and videos from the Heilbrun Music and Media Library collection in their Emory University classes. We recommend booking these items in advance in order to avoid the possibility that the item is already being used by someone else.
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| Booking Videos for a Class |
(printer-friendly version)
To show videos and DVDs from the library in your class, there are three steps.
1) Reserve a room (unless you are using your regularly scheduled classroom)
- For Weekday reservations: Registrar's office (404) 727-6042
- For Evening & weekend reservations: Meeting Services Office (404) 727-5355
- For Heilbrun Library's Group Viewing Room: (404) 727-1777
2) Arrange for Technical Support
3) Book the video in advance
- In EUCLID on the web, find the video or film you want to book.
- Click on the light-blue REQUEST button at the top of the page.
- Select MUSIC & MEDIA BOOKING--INSTRUCTORS ONLY.
- Fill in the form and click SUBMIT. (Note that if your designee is placing the request, we ask for that person's name at the top and your name under "Instructor's name.")
- The Media Coordinator will confirm your booking and the videos will be held at the library for pickup on the specified day.
Allow at least one business day (M-F) for processing. For same-day or next-day service, or as an alternative to online booking, come in or call us at 404-727-6964 whenever the Heilbrun library is open. We do not accept booking requests via e-mail.
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| Booking Library Films for Public Viewing |
To book a film, video, or DVD held by the Music and Media Library for a campus film festival or other public event on campus, please contact the Media Scheduling Coordinator at (404) 727-6992.
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| Confirmations/Cancellations |
Your booking will be confirmed via e-mail within one business day
of receipt. Should you fail to receive a confirmation
or notice of unavailability, please call us at (404)
727-6992. You may also call in any cancellations.
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| Pickups |
We will hold your booked media at the Heilbrun Library for pickup at the service desk on the specified date. If you send an assistant to pick up your material, that person must officially registered as your proxy for library transactions.
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| Film Rental Service |
The library provides film rental services for support of course offerings in Emory College and the Graduate School of Arts and Sciences. Showings must take place in White Hall or at other campus locations served by the Classroom Technologies unit of Academic and Administrative Information Technology (AAIT). Departments wishing to sponsor showings which are not intended for a particular class should make their own rental arrangements. The library’s Media Coordinator will provide information about vendors and procedures, if desired.
Please note that the library can only rent films currently in commercial distribution in the US.
Charges: For each title, the library pays up to $100 of the rental fee. The sponsoring department pays any additional amount.
The rental will be arranged at the public-performance rate whenever the public and/or the Emory community is invited to the showing, in order to comply with copyright law and licensing requirements. The instructor will be informed in advance of the cost. A showing for which the instructor is present and the audience is limited to members of the class qualifies for an educational rate.
No admission fees may be charged, nor donations collected, for any film showing arranged by the library.
How to Arrange a Rental-Film Showing at Emory
- Reserve a room unless using your regularly-scheduled classroom. Contact the Registrar’s Office at 404-727-6042 for weekday reservations. For evening and weekend showings call the Meeting Services Office at 404-727-5355.
- Submit a Rental-Film Request Form to the Heilbrun Library at least four weeks in advance of the screening date. Please print and mail or deliver the form. You will receive notification of the film’s availability. For further information, contact James Steffen at jsteffe@emory.edu or (404) 727-8107.
- Arrange for technical support by contacting Classroom Technologies at (404) 727-6853.
- Film Delivery and Projection: A media technician from Classroom Technologies will deliver the film to the classroom, operate the equipment during the screening, and return the film to Heilbrun Library. Instructors may not remove rented films from the classroom.
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